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Practice clinical patient list

This spreadsheet is a list of patients who are either overdue, or a top priority, for attention for one of the IPIF indicators. View a sample report (pdf 401kb) 

A description of each sheet follows.

Summary

This page provides clickable links to the contents of the rest of the spreadsheet.

Diabetes

This is a list of all patients with a recorded diagnosis of diabetes who have not had an annual review within the last 12 months. The list includes the most recent recorded date of annual review.The source of this data is the PMS and it is based on the completion of the relevant screening templates. In Medtech an annual review can be recorded by one of the following:

  • Screening with the 'DIAP' code and an outcome of 'A'
  • Screening with the 'CVD' code with the value 2 = 'DM Getchecked'
  • Advanced Form with the 'DGCHK' code

CX Smear

This is a list of all patients who are overdue for cervical screening. It is based on the screening records in the PMS. The most recent screening and outcome are also shown.  Read more ...

Breast Screening

This is a list of all patients who are overdue for a smear. It is based on the screening records in the PMS. If you do not record the results of mammography under screening, the list will be inaccurate and you should not use it as a basis for action.

High Needs Smoking Status

A high level of smoking status ever recorded is required for your PHO to be able to receive funding for the giving of brief advice.  We have supplied a list of high needs patients who have not had their smoking status recorded.

High Needs CVDRA

This is a list of the high needs patients who are eligible for a cardio vascular risk assessment. We have listed the high needs patients as these patients are more likely to have a higher risk.

Imms by Cohort

The information used in this analysis is from the clinical event extract from the Practice Management System (not from NIR) so if the data has not been entered properly in the PMS, this information will not be correct. Please note that IPIF uses data from the NIR rather than the PMS so it has less financial impact if the records in the PMS are not accurate but the NIR is.

Immunisation detail

This sheet gives you a list of all the children who are being counted for this report and their immunisation status. You need to check the immunisation records for the children if you don't believe the answers are correct.

Refer to the section below for the MoH definition of cohorts and 'fully immunised'.

MOH/IPIF immunisation definitions

Cohorts

  • 8 Month Cohort: children who turned 8 months old in the quarter ending on the report end date.
  • Year 2 Cohort: children whose 2nd birthday fell in the quarter ending on the report end date.

Assessment date

The assessment date is the day they turn 8 mnths or 2 years (as applicable).  Immunisation status and the age of the child are assessed as at this date.

Fully immunised 8 Month Cohort

Children who have had the following as valid vaccines on or before the assessment date:

  • Dtap - third (5 month)
  • IPV - third (5 month)
  • Hib
    • third (5 month)
    • second (3 month - if born before 1 Mar 2008)
  • HepB - third (5 month - not including any birth dose)
  • PCV7
    • third (5 month)
    • second (3 month - if born between 1 Jan and 31 May 2008)
    • none (if born before 1 Jan 2008)

Fully immunised Cohort 2

 Children who have had the following as valid vaccines on or before the assessment date:

  • Dtap - third (5 month)
  • IPV - third (5 month)
  • Hib
    • fourth (15 month)
    • third (5 month - if born before 1 Mar 2008)
  • HepB - third (5 month - not including any birth dose)
  • MMR - first (15 month)
  • PCV7
    • fourth (15 month)
    • third (5 month - if born between 1 Jan and 31 May 2008 and had first dose between 7 and 11 months of age)
    • second (3 mnth - if born between 1 Jan and 31 May 2008 and had first dose between 12 and 23 months of age)
    • none (if born before 1 Jan 2008)

NB In all cohorts the 'previous dose assumption' applies. If the child has a third dose of a vaccine recorded, it is assumed it is correct and that the second dose was given.

Imms under 2

This is a list of children who are about to turn two i.e., those who are 18-23 months old who, according to the PMS, are not fully immunised. This is an important list to follow up on. Once a child turns two, they are marked on NIR as either fully immunised or not fully immunised and there is no possibility of changing that status at a later date. Therefore, you need to follow up these children before their second birthday.