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Practice support

To send and receive files to and from Karo, you need to set up a Karo message type in HealthLink.

 

The PHO Calendar highlights key dates throughout the year when practices need to export their register to Karo, import their register into their PMS, and export their utilisation/clinical event file to Karo.

 

The PHO Calendar highlights key dates throughout the year when practices need to export their utilisation/clinical event file to Karo.

 Click here for printable pdf of the 2019 PHO Calendar 

 
 

The PHO Calendar highlights key dates throughout the year when practices need to export their register to Karo, import their register into their PMS, and export their utilisation/clinical event file to Karo.

Click here for Print Version (pdf 217kb)

 

 

 

The PHO Calendar highlights key dates throughout the year when practices need to export their register to Karo, import their register into their PMS, and export their utilisation/clinical event file to Karo. 

Click here for Print Version (pdf 134kb) 

Click here for the 2016 Calendar

 

The following instructions explain how to export your PHO register (patient information) from Medtech to Karo.

 

The following instructions explain how to import the PHO register (patient information) into Medtech.

 

 

Shortly after the end of each quarter, you must export your utilisation and clinical event data to us.

 

Modify CPI screening codes

If you have installed a CVD Risk Analysis Tool or set up a Smoking Screening that is not mapped to READ codes, you need to configure those for this export.

To do this, click on the 'Modify CPI Screening Codes' button.

 

 

The following screen should appear:

 

 

CVD Risk Assessment

This screen allows the possibility of using multiple CVD Risk Assessment screening codes. However the most important thing is to have it correct for the one you are currently using. It is our understanding that for Predict, Best Practice and EDGE, the codes (although not the prompt) are all the same.

Screening Code: CVD Risk (CVR)

Value No: (1) (value one has different words depending on your tool)

You can use the Remove and Add buttons to get the correct screening codes and values into this screen.

To add a new one, select the appropriate options for the screening code and Value No, then click on the Add button (example below).

 

 

If you are using one of the standard tools, the screen should look like this once you have finished.

 

 

Smoking

We strongly recommend that you map screening values to READ codes in the tool you are using for your smoking screening.

If you have done that (within the last year or so), we will receive those results and all you need to do is tick 'No smoking status mapping required'.

So it will look like the screens below:

 

 

However if you are still (or have been until recently) using an unmapped screening template, you will need to complete the smoking tab.

Refer to the Medtech 19.4 Release Notes and if that doesn't make sense, give us a call.

Once you have completed this, click on OK to go back to the main screen.

 

My Practice has online instructions for doing the Clinical Performance Extract here:

My Practice CPI extract

 

 

Because very few of Karo's clients use Profile for Windows or Profile for Mac, we have not developed in-depth iinstructions for these programmes.

 

Sometimes a patient’s date of birth is changed inbetween sending your register to Karo/MoH and receiving the upload file back from Karo/MoH. In this case, when you upload the patient's file into Medtech, their funding status will not be updated. Medtech has a notification during the upload when this happens and also lists those patients on their report.

 

Prior to sending your register to Karo it is a good idea to check for any patients who might be rejected for funding because of incomplete recording of patient details.

The following are three (3) ways in Medtech32 that you can use to find this information along with reasons a patient might be rejected for funding.